1.
TITLE.
The
name of the Club shall be "Yorkshire Off Road Club Ltd",
hereafter referred to as "The Club".
2.
OBJECTS.
a) To further interest in motoring and motor sport.
b) To provide members with information, advice and assistance on matters
connected with motoring and motor sport.
c) To watch the local administration of the laws and regulations affecting
motoring and motor vehicles, and to report any proposed local action
or scheme to the MSA.
d) To promote motor competitions in accordance with the Rules of the
MSA.
e) To arrange training, tours, lectures, discussions and social and
other meetings.
f) To afford members such benefits and privileges as it may be possible
to arrange.
3.
CONSTITUTION.
The
membership shall consist of (a) Life Members, (b) Honorary Members,
(c) Ordinary Members, (d) Family Members. (Persons under the age of
17 years are only eligible for Family Membership.) Family membership
is only available to those resident at the same address as an ordinary
member
4.
MANAGEMENT.
The
authority and responsibility for the transaction of the business of
the Club for its management shall be vested in a Committee, who, in
addition to the powers and authorities by these rules expressly conferred
on them, may exercise all powers and do all acts in furtherance of
the objects for which the Club is established or done by the Club
in General Meeting.
5.
ELECTION OF OFFICERS.
The
President of the Club and the Treasurer, Secretary and Committee shall
be 'elected' at the Annual General Meeting and, subject to termination
of office by resignation at the next Annual General Meeting following
their appointment. The Committee shall have the power to co-opt other
members as they deem necessary. The retiring officers and other members
of the Committee shall be eligible for re-election.
6.
COMMITTEE.
The
Committee shall consist of not less than 3 and not more than eleven
members, inclusive of President, Treasurer and Secretary, who shall
be ex-officio Members of the Committee. The Committee shall elect
from amongst its own members a Chairman and a Vice-Chairman. 3 or,
in the case that the committee consists of more than six members,
one half of the members of the Committee shall form a quorum.
Nominations of Candidates for election to the Committee must be received
by the Secretary not less than seven days before the Annual General
Meeting, with an intimation in writing signed by each Member nominated
that he or she is willing to serve. Nominations of Candidates shall
be signed by the member proposing them. The Committee shall have the
power to appoint a Sub-Committee of not less than three persons to
meet on its behalf in respect of any matter which is specially referred
to such a Sub-Committee. The quorum of the appointed Sub-Committee
being 3 or, in the case that the committee consists of more than six
members, one half of the members of the Sub-Committee.
7.
MEETING OF COMMITTEE.
The
Secretary either of his own accord or by the direction of the Chairman
shall unless otherwise agreed by all the Committee give at least 7
days written notice of a meeting.
8.
ABSENCE FROM COMMITTEE.
Any member of the Committee who shall, without sufficient reasons,
absent himself from three consecutive Committee meetings may be called
upon to resign his position upon the Committee.
9.
DUTIES OF SECRETARY.
It
shall be the duty of the Secretary to attend in person or by deputy,
all meetings of the club and all meetings of the Committee to take
minutes of the proceedings. Such minutes shall be entered in a book
and presented for confirmation at the following meeting.
10.
BANKING.
All
moneys of the club shall be banked by the Treasurer in the name of
the Club, and no disbursements shall be made therefrom except in accordance
with the form or forms authorised by the Committee.
11.
ELECTION OF MEMBERS.
Applications
of candidates for membership of the club shall be submitted to the
committee by the secretary, and the election of such candidates shall
be at the discretion of the Committee. The name and address and description
of the candidate shall be stated on each application submitted to
the committee, the committee shall be empowered to carry out the election
after proper enquiries.
Membership of the club shall continue only for the period covered
by the current subscription, and members shall be subject to re-election
annually by the Committee.
All applications must be made by an individual in his own correct
name and be signed by the said applicant personally. Applications
by persons under the age of 18 years must be countersigned by a parent
or guardian.
12.
MEMBERSHIP OF ANY OTHER CLUB.
No
restrictions or limitations apply.
13.
PROVISIONAL MEMBERS.
Any candidate for membership of the club who's subscription has been
accepted by the Secretary shall become a provisional member of the
club. Provisional membership of any candidate shall only hold good
until the meeting of the Committee next after payment of the subscription
of such candidate.
14.
VOTING OF COMMITTEE MEMBERS.
Each member present at a meeting of the Committee shall be entitled
to exercise one vote. The Committee shall vote by ballot if any member
present so demands. A vote of one third against any application for
membership shall exclude from membership.
15.
SUBSCRIPTION.
Subscription
rate for existing members renewing before, or within 1 month of, their
expiry date £15
Subscription rate for new members and late renewals
to be £25
Subscription
fee for family members £1
Subscription runs for one calendar year from time of joining, rounded
to the next month end.
See
also paragraphs 21 and 22.
16.
PAYMENT OF SUBSCRIPTIONS.
Subscription
payments for renewing members are due 14 days before expiration of
the previous membership.
16.1.
DISCOUNTED ENTRY VOUCHERS
Club members, having been awarded 8 attendance points during a calendar
year, will be issued with a voucher to the value of £12 at the beginning
of the following calendar year. This voucher may only be redeemed
when pre-booking an entry into an event, against the entry fee for
that event. Vouchers will expire at the end of the issuing year and
are not transferable.
A
point will be awarded, at an event organised or promoted by the club,
for: (maximum 1 point per member, per event)
Any member officiating (including marshalling)
Any member
entering as a competitor (normally excludes navigators/passengers)
Any
member contributing to an event, at the discretion of the committee
16.2.
MEMBERSHIP RENEWALVOUCHERS
Club members, having been awarded 10 attendance points during a calendar year,
will be eligable for free membership renewal at the time of their next renewal.
Points
to be awarded as rule 16.1
17.
NEW MEMBERS.
Any
member who has been notified of his election and who fails to pay
his subscription within one month of such notification shall be again
requested in writing by the Secretary or Treasurer to pay the same,
and, if he fails to make payment within fourteen days therafter his
election shall be ipso facto, null and void. No newly elected member
shall be entitled to any of the privileges of membership until after
the payment of his first subscription.
18.
NON-PAYMENT.
Any member of the club who has not paid his subscription within two
clear months of the date on which it became due, unless sufficient
reason be shown to the satisfaction of the Committee, will be taken
off the Register of members forthwith. No member whose subscription
is in arrears shall be eligible to take part in any competitions organised
by the club and under the rules of the MSA.
19. RESIGNATION.
Any
member wishing to resign his membership shall give notice in writing
of such desire to the Secretary on or before the date on which his
subscription would have become due for renewal in any year, otherwise
he shall be liable to pay his subscription for the ensuing year. Also
any member ceasing, voluntarily or otherwise, to be a member of the
club, shall thereafter cease to have any claim upon the property of
the club or to enjoy any privileges of membership, but he or she shall
remain liable for the payment of any debts due to the club.
20.
USE OF CLUB NAME AND ADDRESS.
The
name and address of the club shall not be given by a member as his
address for trade, advertising or business purposes or in connection
with any legal proceedings.
21.
LIFE MEMBERS.
Subscribers of not less than 20 times the annual subscription for
the time being may be elected Life Members by the Committee, and shall
be exempt from the payment of annual subscriptions. A member can not
become a Life Member until after re-election.
22.
HONORARY MEMBERS.
The
Committee may elect as Honorary Members all members of the Royal Families,
and any persons distinguished for their political, scientific, literary,
industrial and administrative capacities, or who have been distinguished
in promoting the cause of motoring in general or of the club in particular.
23.
EXPULSION OF MEMBERS.
It
shall be the duty of the Committee, if at any time they shall be of
the opinion that the interests of the club so require, by letter,
to invite any member to withdraw from the club within a time specified
in such letter, and in default of such withdrawal to submit the question
of his expulsion to a meeting of the Committee to be held within six
weeks after the date of such letter. Members of the Committee shall
be given at least 7 days notice that a question of withdrawal or expulsion
is to be discussed at a meeting of the Committee. The member whose
expulsion is under consideration shall be given at least 7 days notice
of such a meeting and shall be allowed to offer an explanation of
his conduct verbally or in writing and if two thirds of the members
present shall then vote for his expulsion, he shall thereupon cease
to be a member of the club.
24.
THE ANNUAL GENERAL MEETING.
The
Annual General Meeting of the club shall be held in each year upon
a date and at a time to be fixed by the Committee. The Annual General
Meeting shall:
a) Receive from the Committee a full statement of accounts showing
the receipts and expenditure for the year ending.
b) Receive from the Committee a report of the activities of the club
during the said year.
c) Elect the President, the Secretary and Treasurer of the club, and
if appropriate, the Solicitor and Auditor.
d) Elect the Committee.
e) Settle any remuneration's for the officers of the club and the
Solicitor and Auditor.
f) Decide on any resolution which may be duly submitted to the meeting
as hereinafter provided.
25.
SPECIAL GENERAL MEETINGS.
A
Special General Meeting may be convened by direction of the Committee,
or on a requisition of the Secretary stating the business for which
the Special General Meeting is required and signed by the majority
of the members. If the meeting so requisitioned is not convened within
21 days, the said majority of the members may convene such meeting.
A majority of the members shall form a quorum.
26.
AGENDA.
When
members wish a matter to be discussed at a General Meeting, the text
of such matters signed by at least two members shall be sent to the
Secretary at least 14 days before the date of such meetings, so that
it may be included in the Agenda.
A copy of the Agenda shall be made available to each member at least
five days prior to the meeting, but the fact that any member has not
received a copy of the Agenda shall not invalidate the proceedings.
No business which is not included in the Agenda shall be discussed
at the meeting unless every member present is in favour thereof. Should
the proposer of any motion fail to move a resolution in respect of
the relevant item on the Agenda, then any other member shall be entitled
to do so.
27.
VOTING.
Every
person with a right to be present may exercise one vote. The Chairman
shall not vote except in the exercise of a casting vote. At all General
Meetings, except as provided in Rule 30, a majority of votes decides
a resolution.
At any General Meeting any 12 members may demand a Poll, and thereupon
the meeting shall be adjourned to a time and place to be named by
the Chairman, and a postal vote shall be taken of all members of the
club, the decision of the members, as shown by a postal vote, shall
be reported to the adjourned meeting, and shall be deemed to be the
decision of such meeting. The Rules relating to collective vote and
proxies shall apply as in Clause 14 hereof.
28.
RIGHT TO BE PRESENT.
No-one
can take part in General Meetings unless he has been duly elected
as a Member of the Club, and has paid his subscription according to
the rules.
29.
OBSERVANCE AND INTERPRETATION OF RULES.
Every
member binds himself to abide by the rules of the club, and also by
any modifications thereof made in conformity with such rules, and
also to accept as final and binding the decision of the Committee
in all cases of dispute or disagreement as to the interpretation of
these rules.
29.1
OBSERVANCE AND INTERPRETATION OF THE CAMPING AND CARAVANNING CODE
OF CONDUCT.
Every member binds himself to abide by the published camping and caravanning
code of conduct, and also by any modifications thereof, and also to
accept as final and binding the decision of the Committee in all cases
of dispute or disagreement as to the interpretation of this code of
conduct.
(a
copy of the code is available here)
30.
ALTERATION OF RULES.
Any
alterations may be made in these rules by a General Meeting provided
(a) that details of the proposed alteration or alterations are included
in the notice of the General Meeting and (b) that the resolution proposing
such alteration is carried out by two thirds of those present and
voting at such General Meeting or by two thirds of those voting should
a Poll be demanded as provided for in Rule 27.
31.
EVENTS.
All
motor competitions organised by the club shall be held under the rules
and requirements of the MSA.
Any member convicted of an offence arising out of his being in charge
of a motor vehicle in any club event or on club business shall be
thereupon be liable to expulsion from the club under Rule 23.
32.
COPIES OF RULES.
The
club rules and regulations shall be made available to every member
on election.
33.
BADGES.
Any
badges issued to a member or for a club shall remain the property
of the club. On termination of their membership, members shall deliver
up such badges to the Secretary.
34.
DISSOLUTION.
The
club may be dissolved by a Special General Meeting convened by direction
of the Committee, or on the requisition of the majority of the members.
If the resolution of dissolution be duly passed, the Committee shall
forthwith liquidate the affairs of the club, and if there be any surplus
assets on realisation, these shall be disposed of at the discretion
of the Committee.
